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Office Manager

September 11, 2017

Full-time

(Tempe, Arizona)

As our Office Manager, you’ll be responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational efficiencies.

 

The Responsibilities

  • Greet visitors with a friendly demeanor, and screen for solicitors.

  • Attend to phones, file paperwork and assist with printing and scanning documents.

  • Manage inflow and distribution of mail — both voice and snail.

  • Provide administrative support: organize meetings, make arrangements, assist with typing letters and emails, prepare documents for review.

  • Maintain inventory of supplies, place orders for new supplies as necessary.

  • Work directly with accountants to ensure that necessary paperwork is properly completed in a timely fashion.

  • Enter vendor invoices and manage payment cycles.

  • Generate customer invoices and follow-up to ensure that invoices are paid on time.

  • Produce internal reports and statements for clients as needed.

  • Know the status of projects in production.

  • Assist Project Manager with writing up tasks.

Desired Proficiencies & Key Skills

  • Highly-organized, with strong time management skills.

  • Proficient in utilization of resources and evaluating priorities.

  • Excellent critical thinking skills.

  • Enjoys working directly with people.

  • Competence in meeting deadlines.

  • Self-motivated, self-disciplined.

  • Excellent writing, grammatical and communication skills.

  • Knowledge of Quickbooks and/or bookkeeping a plus.

The Payoff

  • A competitive salary with paid time off, including vacation, sick leave and holidays. (full-time employment only)

  • Company-matching retirement plan. (full-time employment only)

  • Health Insurance subsidy. (full-time employment only)

  • An aggressive, performance-based pay structure.

  • A high-profile position in an expanding boutique creative firm.

  • An open, collaborative and fun working environment.

  • Unlimited puppy belly rubs.
  • Also candy. We have candy sometimes.

 

We expect a lot. And for all your hard work, you’ll be rewarded with a competitive salary, great bonus structure, health and retirement benefits, PTO/vacation days and a progressive, fun working environment. There are other cool perks, too — we’re creatives — which necessitates keeping things interesting. We’re known for taking care of our people because, you know, we know we’re known for our people.  

 

If you’re interested, don’t mind an office dog, and want to take the next step, email your resume, cover letter and a corny joke to: igottawork@splintercreative.com

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